10 Simple Tips and Tricks for New OpenOffice Users

OpenOffice is a powerful and free productivity suite with a wide range of features. Whether you’re new to OpenOffice or looking to enhance your skills, these ten simple tips and tricks can help you make the most out of this versatile software.

Customize the Interface

OpenOffice offers a highly customizable interface, allowing users to tailor the software to their preferences. You can customize existing toolbars and add functions that are accessible with just a single click.

  1. Click View on the toolbar.
  2. Select Toolbars.
  3. Go to the Toolbars drop-down menu to toggle toolbars on or off, or select Customize to alter the content of existing toolbars.

Add Extensions for More Features

OpenOffice supports third-party extensions, which can enhance its functionality. You can add extensions to access additional features, such as dictionaries in multiple languages, PDF editing tools, and new template options.

  1. Select Tools from the toolbar.
  2. Click Extension Manager in the drop-down menu.
  3. In the Extension Manager window, select Get more extensions online.
  4. This will take you to a page where you can search for extensions or browse by categories like operating system or application.

Turn On Writing Assists

OpenOffice provides tools to help users draft clean and grammatically correct documents. You can activate automatic spellchecking, thesaurus, and non-standard dictionaries to improve your writing.

  1. Click Tools in the toolbar and select Options.
  2. In the Options window, open Language Settings and choose Writing Aids.
  3. Choose the language modules and dictionaries you want to activate, along with the live spelling and grammatical tools.

Add a Table of Contents to Your Document

Add a table of contents to documents with multiple subsections or longer documents to facilitate easier navigation.

  1. To create a header, click Format, then select Styles and Formatting.
  2. Select a header style, click the document where you’d like to place it, and enter the header text.

Frequently Asked Questions (FAQ)

1. Is OpenOffice compatible with Microsoft Office documents?

Yes, OpenOffice can open, edit, and save documents in Microsoft Office formats, including Word, Excel, and PowerPoint.

2. Can I collaborate with others using OpenOffice?

OpenOffice supports collaborative work through features such as track changes and comments, allowing multiple users to edit documents simultaneously.


OpenOffice is a feature-rich and versatile productivity suite, and mastering these tips and tricks can help you optimize your experience with the software. By customizing the interface, adding extensions, enabling writing assists, and creating tables of contents, you can make the most of OpenOffice’s capabilities.

➤# Tips and Tricks for Using OpenOffice

OpenOffice is a powerful and versatile office suite, offering numerous features to enhance your document creation and editing experience. Below are some useful tips and tricks for maximizing productivity with OpenOffice:

➤➤ Table of Contents
1. Go to the “Insert” in the toolbar and select “Indexes and Tables”.
2. In the “Insert index/table” window, enter a title or leave it as default. Choose “Table of Contents” from the drop-down menu.
3. If you only want the table of contents to include a certain number of headers, specify it in the “Create index/table for” and “Evaluate up to level” boxes.
4. To alter the format and style of your table of contents, click “Additional styles” and customize as needed.
5. Click “OK” to add the table of contents to your document.

➤➤ Quickly search the web for keywords in your document
1. Click “View” from the toolbar, choose “Toolbars”, and toggle on the “Hyperlink Bar” option.
2. Highlight the text and click the “binoculars” icon. Choose the search engine from the drop-down menu.

➤➤ Create a bibliography to cite your sources
1. Click “Insert” on the toolbar, choose “Indexes and tables”, and select “Bibliography entry”.
2. Select “From document content” and click “New”, then enter your reference information.
3. After creating your references, insert them into the text and then create the bibliography by selecting “Insert” and “Indexes and tables”, and then “Bibliography”.

➤➤ Quickly get a word count
OpenOffice allows you to check the word count in a selected block of text or the entire document. For detailed information, including character count and other statistics, navigate to “File” > “Properties” > “Statistics”.

➤➤ Precisely position text
Utilize the Direct cursor feature in OpenOffice, especially effective for formatting presentations.

By making use of these tips and tricks, you can enhance your document creation and editing process with OpenOffice.

➤# Frequently Asked Questions (FAQs)

➤➤ 1. Can I customize the format of the table of contents in OpenOffice?
Yes, you can customize the format and style of your table of contents in OpenOffice by clicking on “Additional styles” and customizing it as per your preferences.

➤➤ 2. Can I search the web for text in my document using OpenOffice?
Yes, OpenOffice allows you to quickly search the web for keywords in your document by using the “Hyperlink Bar” and selecting the search engine from the drop-down menu.

➤➤ 3. How do I cite sources and create a bibliography in OpenOffice?
To cite sources and create a bibliography in OpenOffice, you can utilize the built-in tool by clicking on “Insert”, selecting “Indexes and tables”, and choosing “Bibliography entry” to input your references.

➤# Conclusion
OpenOffice provides a range of powerful features to streamline document creation and editing. By mastering these tips and tricks, you can elevate your efficiency and productivity when using OpenOffice. Whether it’s creating a table of contents, citing sources, or searching the web, OpenOffice offers a variety of tools to make your document editing experience seamless and efficient.✍️10 Simple Tips and Tricks for New Users✍️

OpenOffice is an open-source productivity suite that includes a word processor, spreadsheet application, presentation software, graphics program, and a database management system. If you’re new to OpenOffice, these ten simple tips and tricks can help you make the most out of this comprehensive suite.

➤# Tips and Tricks

1. ✍️Direct Cursor Positioning✍️
– Go to ✍️Tools✍️ on the toolbar and select ✍️Options✍️.
– Open the ✍️OpenOffice Writer✍️ sub-menu and choose ✍️Formatting Aids✍️ in the drop-down menu.
– Check the ✍️Direct cursor✍️ box and choose your desired cursor positioning.

2. ✍️Customizing Direct Cursor Color✍️
– To change the color of the Direct cursor, open the ✍️OpenOffice✍️ sub-menu in the ✍️Options✍️ window and select ✍️Appearance✍️.
– Scroll down to ✍️Direct cursor✍️, and choose the color you want from the ✍️Color setting✍️ menu.

3. ✍️Emailing Your Document✍️
– OpenOffice lets you skip the process of manually attaching a document to an email. Instead, you can send it directly from the program.
– Choose ✍️File✍️, and then select ✍️Send✍️, and then click on ✍️Document as Email✍️.

4. ✍️OpenOffice Calc Spreadsheet Tips✍️
– Calc is OpenOffice’s equivalent of Microsoft Excel or Google Sheets and lets you build and manage spreadsheets. Here are some quick tips to use some of its most powerful features:
– Quickly create charts by clicking ✍️Menu✍️ > ✍️Insert✍️ > ✍️Chart✍️.
– Access over 100 functions by clicking ✍️Menu✍️ > ✍️Insert✍️ > ✍️Functions✍️.
– Take advantage of standard and automatic filters to parse data by clicking ✍️Menu✍️ > ✍️Data✍️ > ✍️Filter✍️ and choosing ✍️Auto✍️ or ✍️Standard Filter✍️.
– Quickly add a hyperlink by choosing ✍️Insert✍️ > ✍️Hyperlink✍️, and then customize the link text or insert it inside a frame.
– Save a range of cells and assign a name to them so that you can re-select them later through ✍️Menu✍️ > ✍️Data✍️ > ✍️Define Range✍️.

➤# Frequently Asked Questions

✍️Q: Can I use the “Document as Email” feature with web-based email clients like Gmail?✍️
A: The “Document as Email” feature doesn’t work with web-based email clients like Gmail. To utilize this feature, install a mail program and add your email account to it.

✍️Q: How can I add a hyperlink to a cell in an OpenOffice Calc spreadsheet?✍️
A: You can add a hyperlink by choosing ✍️Insert✍️ > ✍️Hyperlink✍️ in OpenOffice Calc.

➤# Conclusion

By following these simple tips and tricks, you can become more proficient in using OpenOffice Writer and Calc. As you become more familiar with the software, you will find that it becomes more powerful and intuitive. These initial tricks will serve as a helpful cheatsheet as you start creating, formatting, and exporting documents and spreadsheets like a pro. If you are interested in learning more about OpenOffice Writer or Google Sheets, you can explore additional resources specific to those applications.

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